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New Employees and Rehires

Appointments for new employees and rehires (ex-employees) can be entered through the Individual Compensation Distribution (ICD) System after the employee has been hired into Oracle.

Full Time Equivalency (FTE)

If you are entering a faculty, administrative or non-teaching appointment in ICD, you will need to populate the FTE yourself. Please use the FTE Calculator [Excel]  and following charts and information to help complete the FTE field:

Object Codes

When entering the account number please use one of the following object codes:

701340 – PT Instructor
701610 – Instructional Overload – Faculty
701620 – Non-Instructional Overload – Faculty
703210 – Instructional Overload – Administrative
704210 – Instructional Overload – Classified NBU

706240 – Academic Semester Pay
701360 – Facilitators
706140 – PT Contract Pay

Overload Contracts

Overload contracts should be entered using the Individual Compensation Distribution (ICD) System any contract that will cause the employee to exceed the 25% maximum will automatically route to the Provost office for approval. The Associate Provost for Academic Affairs website contains information concerning the Overload Policy.